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Board meetings are held at least four times a year, with one per quarter. Special meetings can also be called by the president or any two directors【15:4†source】.

All board meetings are open to all members unless the board goes into executive session to discuss sensitive matters like litigation or personnel issues【15:5†source】. While members can attend, they may only participate in discussions if allowed by the board.

The information about board meetings and attendance is derived from the governing documents of the Barefoot Resort Nonresidential Properties, which outline how board meetings are to be held and who may attend.

1. Board Meeting Schedule: According to the bylaws of the Barefoot Resort Nonresidential Owners Association, Inc., regular board meetings are held at least quarterly, i.e., four times a year. Special meetings can be convened by the president or any two directors, providing flexibility in the scheduling【15:4†source】. This is a common practice in many organizations, ensuring that governance is active and responsive to the needs of the association.
2. Attendance at Meetings: The bylaws also specify that all board meetings are open to members of the association, except when the board enters into an executive session. Executive sessions are reserved for sensitive issues like litigation or personnel matters. While members can attend these regular meetings, their participation in discussions is limited to instances where the board allows it【15:5†source】.

These details come directly from the nonresidential governing documents, which establish a structured approach to meetings and participation for both transparency and confidentiality.

The bylaws of the Barefoot Resort Nonresidential Owners Association, Inc. provide clear rules regarding board meetings and attendance.

1. Board Meeting Schedule: According to Section 3.8 of the bylaws, regular board meetings must be held at least four times each fiscal year, with at least one meeting per quarter. Special meetings can also be convened by the president or any two directors, providing flexibility for additional meetings when necessary【21:0†source】【21:0†source】.
2. Attendance by Members: Section 3.14 outlines that all board meetings are open to association members, except when the board enters into executive session. Executive sessions are used to discuss sensitive matters such as pending litigation or personnel issues. While members can attend these open meetings, they may not participate in discussions unless granted permission by the board【21:5†source】.

These sections ensure both transparency and structured participation in the board’s decision-making process.

📢 Hey Barefoot Resort NonResidential Owners! 🌴

Did you know you can attend our Board Meetings? Here’s the scoop:

🗓️ Regular Meetings happen 4 times a year (one every quarter). If something urgent comes up, special meetings can be called by the president or any two directors.

👂 You’re invited! All board meetings are open to members like you—unless we need to talk about private stuff like legal issues or employee matters (this is called an “executive session”).

💬 Want to speak? While you’re always welcome to attend, you can only join the discussion if the board gives you the thumbs-up! 👍

Stay informed and be part of our community’s decisions!

CommunityMatters #StayInvolved #BarefootResortNonResidential

To determine board members and calculate voting rights after the termination of “B” Class members, and in the absence of membership class distinctions or undeveloped land, the following rules apply:

1. Board Member Determination:

• The board members are typically determined by a vote of the remaining eligible members, which would be based on the voting rights structure established within the association’s governing documents.
• Each unit or property may still have voting rights, calculated based on “Equivalent Units” as detailed in the governing documents. The board oversees these elections and can also fill vacancies as per the association’s rules【16†source】【17†source】.

1. Voting Rights Calculation:

• Voting rights are calculated based on “Equivalent Units” (EUs) associated with each property or unit. These EUs are determined primarily by the size and development of the property. For example:
  • One EU is assigned for each 10,000 square feet of land.
  • Additional EUs are assigned based on the square footage of improvements on the property, with one EU for each 1,000 square feet of building or structure.
  • Special allocations of EUs may also exist for specific properties like condominium units or special entities like the Barefoot Resort Club【16†source】【17†source】.
  The percentage of total voting power for each unit is calculated by dividing the EUs of that unit by the total number of EUs of all units eligible to vote【16†source】【19†source】. The board recalculates these percentages annually, reflecting any changes in property ownership or development【17†source】.

In the absence of class distinctions and undeveloped land, voting and board elections would still follow this EU-based structure, ensuring a proportionate system based on property development and size.